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Create Your First Project

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Practice four

DIY

How to organise a workshop?

In Turn 5, I mentioned there some tasks I carry out before a workshop to organise it. Should you be interested in developing your own workshop project, here is a list of things I do to make a workshop happen. I hope it helps!

Preparation:
❏ Choose a workshop’s topic, research, and study the subject
❏ Envision the workshop’s objective
❏ Select what readings/perspectives to bring in and work with
❏ From the selected readings, I often choose only some sections as, in small groups, we cannot read more than 2 and a half A4 pages to allow enough time for discussion (ideally, 40 minutes)
❏ I copy such sections into a Google doc and, if needed, translate them from English to Italian. During the workshop, I share the document’s link with the participants. Note: if the workshop is online, remember to share the link BEFORE sending all participants into the breakout rooms. Otherwise, well, you will see… :)
❏ Starting from the workshop topic, objective, and readings, think of possible ideas for the workshop activities (i.e., icebreaking activity, creative form of resistance...) and do not fear to bring in your creative power! For activities which include answering questions anonymously or creating word clouds together, I use the Mentimeter platform. Check it out!
❏ For online workshops, it might be useful to prepare some slides to help participants navigate the journey.

Diffusion:
❏ If you do not already have a mailing list, do not worry. It may grow with time. I started from zero too.
❏ Send out an email to notify potential participants. You can use platforms such as Mailchimp for more aesthetic results: easy, effective, and free.
❏ Ask participants to register, you can create a Google form or use platforms such as Eventbrite to get an idea of how many people to expect (which may influence the kind of activities you propose) and collect their email addresses and consent to be contacted at a later date, should you intend to email them.
❏ Make sure to include the registration link in your email and possibly, if you have them, on your social media accounts. This way, interested people may register at all times. For example, I copy-paste the form link into Multiverso femminista’s bio on Instagram.
❏ You can create a post on social media and some stories to remind your community of the upcoming workshop. Usually, I publish a carousel comprising a few slides which include the following information: date, time, title, description of the event, and details on how to register.

Conclusion:
❏ After the workshops, I usually send an email to all participants to thank them for their presence, where I share the material we used so that they can get back to it upon necessity.
❏ Usually, I also try to collect participant feedback in either a formal (questionnaire) or informal way. I am interested in knowing how they felt during the workshop, welcome any suggestions and critiques. Both are important for improvement.
❏ Repeat, month after month!

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